Microsoft Outlook isn’t my top pick for a web or desktop email service, but you know how it is - sometimes you’re just stuck with it.
Feel free to send me your thanks or corrections if you feel inspired to do so. So, I may as well spend a few more saving internet strangers some time. Note: I’m posting this article because I wasted a few minutes being confused about where to find scheduled emails in Microsoft Outlook. This is located directly below the email details (name of sender, recipient details, etc).
How to cancel a scheduled email in OutlookĪs you can see in the screenshot, scheduled emails in Outlook can be canceled by opening the email and clicking the “cancel send” button. While Outlook doesn’t offer a filter for scheduled emails, you can recognize them in the drafts folder by the appearance of a “clock” icon in the top right of the email. Scheduled emails have a clock icon in the top right, as you can see in this screenshot (altered to remove personal information): Scheduled emails in Outlook go to the “drafts” folder, where you can find them ordered by date. Some other outlook guides note that scheduled or delayed emails go to the Outbox, so consider checking there as well depending on what version of Microsoft Outlook you're using. If this post doesn't help you, take a look at Microsoft's official help page on scheduling emails. Contrary to what you might expect, scheduled emails are commonly stored in the Drafts folder for Outlook desktop and web clients. Quickly Delay Sending Specific Emails until Working Hours At the very outset, launch your Outlook program. You can simply delete the email in your Outbox to keep them from sending. If you're struggling to find the scheduled emails in Outlook, it's probably because you're looking in the Outbox. This rule with delay sending emails by a few minutes, in case you suddenly realize you want to recall them. “I Can’t find scheduled emails in Outlook” This post is updated as of August 2019 for Microsoft Outlook version 16.28, Outlook 2019. ☜ Where do scheduled emails go in Outlook? Drafts Folder. The log can be viewed by clicking View Log button from Auto Follow Up toolbar in Outlook main window.Where do scheduled emails go in Outlook? Drafts Folder. Monitoring Outlook recurring emailsĪfter Auto Follow Up sends a recurring email it will automatically create a log entry. To enable follow-up emails for a recurring message, simply click on Auto Follow Up button in your recurring email compose window. Following up on recurring emailsĮven more, Auto Follow Up lets you automatically send follow-up emails to recurring emails, if your recipients didn’t reply to your scheduled email! For example, if your recurring email is supposed to remind your co-workers to send you a report, the program will automatically send reminders (follow-up emails) until your co-workers reply to your email. The new recurring email will be listed in the manager window where you can check when it will be sent ( Due date column), last time when it was sent ( Last sent column) or its current status. After setting up the recipient(s), subject, email content and recurring email settings save the email and close it. Besides the time interval you can set on which weekdays to send the recurring emails, what attachments to add (when those files are updated after the recurring email was setup) by using Attachment file sources button and when to stop sending the recurring email. The time intervals can be one of the following: daily, weekly, monthly, quarterly (once at three months), yearly or custom.
To add a new recurring email click Add button on the right side in recurring messages manager window:Ī new email window will be displayed but unlike a regular email there will be additional options on the right side where you can define when the recurring email will be sent: You apply this at the point of sending the message. This works for Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010 and several other versions. Please note that recurring emails are only available starting with version 2 of Auto Follow Up, so please make sure you are using the latest product version.Ĭreating, changing or removing recurring emails is done in recurring messages manager window which can be accessed by clicking Recurring Messages button from Auto Follow Up toolbar in Outlook main window: It is okay to delay sending email messages for a couple of minutes after the send button has been clicked. Outlook Recurring Emails with Auto Follow UpĪuto Follow Up works with Outlook 2007 and newer including Outlook 2019 (both 32-bit and 64-bit desktop versions). To achieve this functionality, the only way is by using an Outlook add-in, such as Auto Follow Up for Outlook. The point of using recurring emails is to automatically resend the same message(s) to the same contact(s), saving you from manually resending the same email (or forgetting to resend it).
You may be able to fire recurring emails using Outlook tasks or macros, but the process is really too cumbersome to be detailed. There is no function in Outlook especially designed to setup & schedule recurring emails.